Norfolk Forum Papers, 1930-2008, undated
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Brief Description: The Papers of the Norfolk Forum date from the early 1930's to the present time. Accessions to the collection are received on a regular basis from the Norfolk Forum Historian. The collection contains information about the business of the group, its history, and the numerous speakers sponsored by the Forum. Included are information on the Forum's membership, board of directors, correspondence, committees, policies, calendars and season programs, tickets, brochures, news clippings, and speaker biographies. Also included are audiotapes and videotapes of Forum oral history interviews and select speakers, and numerous photos of various speakers and receptions.
Held at:
Special Collections and University Archives
Email: pbruce [at] odu.edu
Record Series Number: 00/MG 77
Created by: Norfolk Forum (Norfolk, Va.) (1932-)
Volume: 14.2 Linear Feet
Acquired: 10/09/2000. Additional accessions made in September 2004 and June 2010.
Arrangement:

Series I: Business. This series is broken into twelve sub-series related to the business of the Norfolk Forum. These are: A. Agendas and Minutes; B. Budget and Finances; C. Bylaws and Incorporation; D. Committees; E. Correspondence and Mailing Lists; F. Forms and Stationary; G. Insurance; H. Membership; I. Officers and Directors; J. Policies and Procedures; K. Subscriptions and Ticket Sales; and L. Miscellaneous Business.

Sub-series A: Agendas and Minutes. This sub-series contains the agendas and minutes from Norfolk Forum Board meetings, as well as meeting announcements. Material dates from 1981 to the present time. Materials are arranged chronologically by year.

Sub-series B: Budget and Finances. This sub-series contains treasurer's reports from as far back as 1945 up until the present time. Also included are tax returns and various receipts and invoices. Materials are arranged alphabetically by topic and then chronologically by year.

Sub-series C: Bylaws and Incorporation. This sub-series contains the Bylaws, Certificate of Incorporation, and related materials of the Norfolk Forum. Materials are arranged chronologically by year.

Sub-series D: Committees. This sub-series contains committee agendas, minutes, committee membership lists, correspondence, and other related materials from 1970 onward. Materials are arranged alphabetically by topic and then chronologically by year.

Sub-series E: Correspondence and Mailing Lists. This sub-series contains general and specific correspondence dating as far back as 1943. It should be noted that various correspondence exists throughout the entire Norfolk Forum collection, not just this sub-series. Much of the correspondence in the Norfolk Forum papers is filed more appropriately under specific topics within other series and sub-series. This sub-series also includes mailing lists and labels, change of address notices, "while you were out" messages, and information on a computer database for the Norfolk Forum's membership and mailing lists. Materials are arranged alphabetically by topic and then chronologically by year.

Sub-series F: Forms and Stationary. This sub-series contains various forms and stationary including parking passes, speaker contract forms, letterheads, and envelopes. Materials are arranged alphabetically by topic.

Sub-series G: Insurance. This sub-series contains insurance policy information for the Norfolk Forum, as well as material related to specific insurance related incidents. Materials are arranged alphabetically by topic and then chronologically by year.

Sub-series H: Membership. This sub-series contains membership lists, member resolutions and appreciations, and other related materials. Materials are arranged alphabetically by topic and then chronologically by year.

Sub-series I: Officers and Directors. This sub-series contains listings of Norfolk Forum officers, directors, and board members from the 1930s to the present time. Materials are arranged chronologically by year.

Sub-series J: Policies and Procedures. This sub-series contains various policies and procedures for the Norfolk Forum. Materials are arranged chronologically by year.

Sub-series K: Subscriptions and Ticket Sales. This sub-series contains correspondence and advertisements to subscribers, season ticket purchases from subscribers, copies of Forum tickets and ticket proofs, subscriber surveys, and correspondence related to ticket refunds. Materials are arranged alphabetically by topic and then chronologically by year.

Sub-series L: Miscellaneous Business. This sub-series contains miscellaneous material related to Norfolk Forum business that did not fit easily under other sub-series. Materials are arranged alphabetically by topic.

Series II: Events. This series is broken into five sub-series related to Norfolk Forum Events. These are: A. Business; B. Calendars; C. Invitations; D. Programs; and E. Receptions.

Sub-series A: Business. This sub-series contains business items and correspondence specifically related to Norfolk Forum events. Materials are arranged alphabetically by topic.

Sub-series B: Calendars. This sub-series contains various calendars of interest to the Norfolk Forum. Materials are arranged alphabetically by topic and then chronologically by year. For Norfolk Forum speaker calendars and season programs, see sub-series D: Programs.

Sub-series C: Invitations. This sub-series contains invitations to Norfolk Forum events and the schedules/programs for these events. Materials are arranged chronologically by year.

Sub-series D: Programs. This sub-series contains season programs, as well as program drafts, for the Norfolk Forum from the 1950s to the present time. Materials are arranged alphabetically by topic and then chronologically by year.

Sub-series E: Receptions. This sub-series contains correspondence, invoices, schedules, and other information related to Norfolk Forum receptions, including the reception in honor of the Norfolk Forum's 50th Anniversary. Materials are arranged alphabetically by topic and then chronologically by year.

Series III: History. This series contains material related to the Norfolk Forum's history. Included are biographies of various members, information and correspondence related to early members in the Norfolk Forum's history, a Norfolk Forum history project and oral histories conducted in the late 1990s, and the drafts and final copies of The Best Ticket in Town: A History of the Norfolk Form. Materials are arranged alphabetically by topic.

Series IV: Publicity. This series is broken into three sub-series relating to advertising and media coverage of the Norfolk Forum and its events. These are: A. Brochures; B. Media Announcements; and C. News Clippings.

Sub-series A: Brochures. This sub-series contains copies of Norfolk Forum brochures, brochure drafts, and information on costs needed to produce these brochures. Materials are arranged alphabetically by topic and then chronologically by year.

Sub-series B: Media Announcements. This sub-series contains press releases and announcements, public service announcements, media contact lists, and various correspondence related to advertising and public relations for the Norfolk Forum. Materials are arranged alphabetically by topic and then chronologically by year.

Sub-series C: News clippings. This sub-series contains news clippings, editorials, and announcements in the newspaper related to the Norfolk Forum and its events and speakers from the 1930s to the present time. Also included in this sub-series is an index of articles related to the Norfolk Forum from 1947 to 1997. Materials are arranged alphabetically by topic and then chronologically by year. Newspaper clippings related specifically to Norfolk Forum Speakers are located with the appropriate speaker in Series V. Speakers, Sub-series A. Forum Speakers.

Series V: Speakers. This series is broken into three sub-series related to actual and prospective Norfolk Forum Speakers. These are: A. Forum Speakers; B. Prospective Speakers; and C. Speaker Agencies.

Sub-series A: Forum Speakers. This sub-series contains information on Norfolk Forum Speakers including biographical and background material; business, speaker contracts, and correspondence; newspaper clippings, and speeches introducing the speakers. The majority of the speakers represented are from the 1980s to the present time, with a few speakers from the 1970s. Materials are arranged alphabetically by speaker's last name. For information on earlier speakers, see Series IV. Publicity, Sub-series C. News Clippings.

Sub-series B: Prospective Speakers. This sub-series contains information and correspondence related to prospective speakers that did not actually speak before the Norfolk Forum, speaker recommendations, and rejection letters from prospective speakers. Materials are arranged alphabetically by speaker's last name and subject heading.

Sub-series C: Speaker Agencies. This sub-series contains information related to various speaker agencies including promotional material for the agencies and their speakers, and correspondence between the Norfolk Forum and these agencies. Materials are arranged alphabetically by agency name.

Series VI: Other Organizations. This series contains three sub-series including information on other organizations and corporations. These are: A. Affiliated Organizations; B. Other Forums, and C. Services and Leasing Agencies.

Sub-series A: Affiliated Organizations. This sub-series contains information about organizations associated with the Norfolk Forum, such as the Bruce Shafer World Peace Trust and the Foodbank of Southeastern Virginia. Materials are arranged alphabetically by organization name.

Sub-series B: Other Forums. This sub-series contains information about other forums and lecture series similar to the Norfolk Forum. Materials are arranged alphabetically by organization name.

Sub-series C: Services and Leasing Agencies. This sub-series contains information related to various businesses and agencies that the Norfolk Forum has done business with, specifically the leasing of space for events and receptions, and making arrangements for speaker transportation and accommodations. Materials are arranged alphabetically by organization name.

Series VII: Multimedia. This series contains audiotapes and videotapes of Norfolk Forum Oral Histories and selected speaker appearances. This series is divided into two sub-series: A. Audiocassettes and B. Videocassettes. Items are then arranged chronologically by the date of the interview or event.

Sub-series A: Audiocassettes. This sub-series contains mini-audiocassettes of the Norfolk Forum Oral History Project. This was conducted in 1997 by the Norfolk Forum with the assistance of Mr. Paul Chandler Moulton, a local historian and teaching assistant at ODU, as part of the Norfolk Forum's History Project.

Sub-series B: Videocassettes. This sub-series contains VHS tapes of various speakers.

Series VIII: Photographs. This series contains photographs of various Norfolk Forum speakers and events. Photos are arranged chronologically by the date of the event.

Access Restrictions: Open to researchers without restrictions.
Subject Index
Lectures and lecturing--Virginia--Norfolk--History--20th century
Norfolk (Va.)--Politics and government--20th century
Norfolk (Va.) Intellectual life--20th century
Norfolk Forum (Norfolk, Va.)
United States--Intellectual life--20th century
United States--Politics and government--20th century
Languages of Materials
English [eng]
Rights/Use Restrictions: Before publishing quotations or excerpts from any materials, permission must be obtained from Special Collections and University Archives, and the holder of the copyright, if not Old Dominion University Libraries.
Acquisition Notes: Norfolk Forum  Loan. Accession #A2000-9
Related Materials: For more information please see http://www.thenorfolkforum.org/.
PreferredCitation: [Identification of item], Box [insert number], Folder [insert number and title], Norfolk Forum Papers, Special Collections and University Archives, Patricia W. and J. Douglas Perry Library, Old Dominion University Libraries, Norfolk, VA 23529.