Collection Policies

COLLECTION DEVELOPMENT POLICY: Special Collections

Books and Manuscripts -  Purpose Books and Manuscripts - General Collecting Guidelines University Archives - Purpose University Archives - General Collecting Guidelines Subject Divisions Collecting Codes

Books and Manuscripts

Purpose

The library’s special collections in Virginia history consist of manuscripts, books, and other materials related to the nineteenth and twentieth century history of Norfolk and the Tidewater (Hampton Roads) area. The major components of the collection are manuscripts and papers of twentieth century Tidewater figures, a small oral history collection, and both current and retrospective books concerning Tidewater history.

These published and archival collections are intended to preserve and make available components of the historical record of Tidewater Virginia for researchers and other citizens. Within these limits, additions to the archives are made as opportunities to acquire appropriate collections occur, and books are acquired as published or on the out of print market as appropriate.

Other more diverse elements of the existing manuscript collection serve the history program, students in political science and urban studies, and other university personnel or citizens. As such, they constitute a laboratory collection for instruction of advanced classes in Virginia history and local history.

General Collecting Guidelines

Languages: English language materials predominate.

Chronological periods covered: While printed material of all periods of Tidewater history is collected, the collection of manuscripts and historical records primarily documents nineteenth and twentieth century history. The collection strength lies in the Civil War, Military history, Norfolk politics and economic development, and Virginia politics of the post-World War II period.

Geographical areas covered: The entire Tidewater area is within the scope of contents of both printed and manuscript collections; however, Norfolk history is of special interest. There are no geographical limits to publication sources.

Formats collected:

Date of publication: Both out-of-print and currently published material on local history are collected. Newly published books on the history of Norfolk and the Tidewater are acquired for this collection as they are published. A second copy is obtained for the circulating collection.

Reference collection: Materials are acquired to support the provision of reference service to library patrons and to answer outside inquiries related to the scope of the collections. Reference materials include but are not limited to bibliographies, local histories, guides to archival and special collections at other locations, and genealogical materials.

Other considerations: Special collections in the Old Dominion University library contribute to the collective resources of the libraries of Hampton Roads. Relevant collecting emphases of the major public libraries and the other university libraries in Hampton Roads are summarized for reference here.

Municipal documents of the city of Norfolk are collected selectively and maintained in the library’s circulating collection.

University Archives

Purpose

The University Archives consists of official papers and publications of the university collected to document the growth and development of Old Dominion University.

Collecting Guidelines

Records of the office of the President, all Vice Presidents, and the Board of Visitors are kept in the file order created by the sending office. A list of file names is created, and archival storage boxes are labeled by record group number for access.

Photographs created as a result of the work of University Relations will be collected on a continuing basis.

University publications to be collected are as follows:

Archival copies of the original, signed copy of Old Dominion University theses and dissertations are housed in Special Collections. A second copy is cataloged for the circulating collection.
 
 

Subject Division

Collecting Level

World War II Military Operations 
    The war effort in Norfolk (D769.85.V81N6)

3

Virginia History 

    Civil War (E456-E655) 
          emphasis on Virginia 
          emphasis on Tidewater 

    Societies, museums, gazetteers, guidebooks 
    pamphlets, historical monuments, 
    illustrative material (F221—227) 

    1775-1865 (F230) 

    1865-1950, Reconstruction (F231) 

    1951- (F231.2) 

 

 


2b 
 
 

3

Virginia Local History 
    Norfolk County (F232.N8) 
    Princess Anne County (F232.P87) 
    Norfolk (F234.N8) 
    Chesapeake (F234.C43), Portsmouth (F234.P8), 
       Virginia Beach (F234.V8)  
 
 


2b 
3b 

2b

Norfolk Economic History and Conditions   
    HC108.N6 
 

3

Norfolk Social History and Conditions 
   Includes social problems and social reform 
   HN8O.N688 
 

3b

History of Education in Norfolk 
   LA381.N8 
 

3a

Norfolk Social History and Conditions  Includes social problems and social reform 
   HN8O.N688 
 

3b

History of Education in Norfolk 
   LA381.N8

3a

Old Dominion University 
   LD4331

4

 
 
COLLECTION DEVELOPMENT POLICY COLLECTING CODES
key to collecting codes
 

LC CLASS

SUBJECT

COLLECTING CODE

 COMMENTS 

D769.85
.V81N6

Norfolk war effort (World War II)

3

 

E456-E655

Civil War (emphasis on Virginia)

3

 

F221-235

Virginia history

3

 

F232.N8/.P87

Virginia county history – Norfolk and 
Princess Anne

3

 

F234
.C43
.N8
.P8
.V8
 
 

Virginia city history
Chesapeake
Norfolk
Portsmouth
Virginia Beach
 
 

2a
3b
2a
2a

 

HCl08.N6

Norfolk economic history

3

 

HN80.N688

Norfolk social history

3b

 

LA381.N8

History of education in Norfolk

3b

 

LD4331

Old Dominion University

4

 

Bibliographer:Pamela Morgan (pmorgan@odu.edu)